• Unit Clerk

    Posted Date 1 week ago(11/8/2018 10:29 AM)
    Requisition ID
    # of Openings
    Area of Interest
    Elderwood at Williamsville
    Position Type
    Regular Full-Time
  • Overview

    Unit Clerk team members assist with ensuring the health and well-being of our residents by providing administrative support. This position is responsible for coordinating proper placement of documents in Medical Record; performing secretarial duties for assigned unit; assist with inventory and requisitioning of nursing supplies, forms and stock medications; schedule various appointments, laboratory or other diagnostic needs.


    You must submit a resume in order to be considered for this position. 


    • Audit Medical Records of residents on assigned unit for proper order, completeness and “thinning” of charts.
    • Close Medical Record following the hospitalization or permanent discharge of the resident.
    • Perform other medical record procedures under the direction of the Unit Manager.
    • Uphold all rules pertaining to protection, safekeeping and confidentiality of information regarding residents.
    • Assist Medical Records Coordinator with preparation of Admission/Discharge Summary form.
    • Type organizational lists and perform other secretarial functions for the unit, such as answering phones.
    • Distribute mail to residents and staff of unit.
    • Answer call light signals, direct or assist as appropriate.
    • Coordinate the preparation of forms and documents needed periodically for Medical Records and Treatment Books, Resident Care Planning meetings, and MDS assessments. This includes aide assignment sheets, ROM/Ambulation Records, skin and behavior records.
    • Coordinate obtaining of information from all disciplines for Inter-disciplinary Discharge Summary, and sending information to appropriate destination in a timely manner.
    • Inventory and requisition supplies needed on the nursing unit, including nursing treatment supplies and printing of forms, as assigned.
    • Schedule Podiatry and Dental Consultant appointments for residents; assist with scheduling of the influenza vaccinations, if applicable.
    • Maintain lab report schedule for admission, routine and annual requirements or special needs of residents. Complete appropriate forms and schedule appointments for lab draws.
    • Assist with obtaining statistics for nursing monthly report and for annual survey by New York State Health Department.
    • Maintain an up-to-date listing of physician visits and notify Attending Physicians of due date for visits, as required.
    • Photograph residents upon admission and places picture in Medication Book.
    • Assist with obtaining of room labels for resident rooms.



    • Office practice skills required

    • Knowledge of medical records processing preferred but not required

    • Attention to detail and accuracy in work required

    • Personal qualities of tact and dependability, caring and compassionate attitude toward residents

    • An understanding of need for confidentiality and discretion in processing of information about residents required.

    • Basic understanding of medical terminology and accepted abbreviations.


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