At West Roxbury Health & Rehabilitation Center, every member of our team plays an important role in creating safe, supportive environments for the residents we serve. As a Central Supply/ Unit Clerk, you'll help make sure our nursing and clinical teams have the supplies, equipment, and resources they need to provide exceptional care across all three communities.
We are currently seeking a a dependable and organized Central Supply/ Unit Clerk to join our team!
This unique hybrid role brings together supply coordination and nursing department administrative support. You'll help keep our nursing teams stocked with the supplies and equipment they need while assisting with resident records, appointment scheduling, and other important day-to-day tasks.
You'll work alongside a friendly, interdisciplinary team where your attention to detail, willingness to help, and ability to keep things running smoothly make a difference in the care we provide.
West Roxbury Health & Rehabilitation Center is a 76 bed skilled nursing (SNF) and rehabilitation facility located in West Roxbury, Massachusetts. We provide Short-Term Rehabilitation and Long-Term Care services with specialized support including hospice care and respite care. We're proud to support our residents through compassionate care that promotes dignity, comfort, and quality of life.
What We Offer:
Competitive Pay
Excellent Health Insurance for Eligible Employees
Paid Time Off & Holiday Benefits
401(k) with Employer Match
Employee Referral Program
Opportunities for Professional Growth
Supportive Team Environment
If you enjoy a mix of administrative and hands-on responsibilities and take pride in being someone your coworkers can count on, this could be a great fit!
Come join our team at West Roxbury Health & Rehabilitation Center. We look forward to meeting you!
As a Central Supply & Unit Clerk, you'll balance supply coordination, inventory management, and administrative support for the nursing department.
Central Supply & Inventory Management
Coordinate medical supply and equipment orders for the facility, including supplies needed for new resident admissions.
Maintain appropriate inventory levels, monitor stock needs, and ensure nursing and central supply areas remain organized and well stocked.
Receive, organize, and document incoming supplies and equipment.
Monitor expiration dates and product rotation to minimize waste and ensure supplies are available when needed.
Coordinate Durable Medical Equipment (DME) orders, including obtaining required documentation.
Communicate with approved vendors regarding orders, deliveries, equipment repairs, and replacements.
Monitor equipment for safety and coordinate repairs or replacements when necessary.
Maintain accurate purchasing, inventory, and equipment records.
Assist with preparing supply carts and equipment for new resident admissions and transporting or picking up supplies when assigned.
Nursing Unit & Medical Record Support
Provide administrative and clerical support to nursing leadership and the nursing department.
Assist with medical record audits, document organization, and required record maintenance in accordance with facility procedures and regulatory guidelines.
Assist with closing medical records following resident hospitalization or permanent discharge.
Prepare and organize forms and documentation for Medical Records, Treatment Books, Resident Care Planning meetings, and MDS assessments.
Assist with preparing admission and discharge summaries and coordinating information from interdisciplinary team members for discharge documentation.
Prepare organizational lists, aide assignment sheets, ROM/Ambulation Records, skin and behavior records, and other nursing department documents as assigned.
Distribute mail to residents and appropriate facility staff.
Assist with resident identification materials, room labels, and admission photographs.
Assist with gathering statistics for nursing reports and annual state health department surveys.
Appointment & Resident Care Coordination
Schedule resident appointments, consultations, and follow-up visits, including podiatry, dental, and other specialty services.
Coordinate influenza vaccination appointments and other scheduled services, as applicable.
Notify attending physicians of required visit due dates.
Maintain laboratory report schedules for admissions, routine and annual requirements, and other identified resident needs.
Complete appropriate laboratory documentation and coordinate scheduling for laboratory draws.
Obtain required transportation approvals and coordinate resident van transportation.
Answer call light signals and direct or assist with resident needs as appropriate.
Assist with transporting residents and meal distribution as necessary and as directed by nursing leadership.
Maintain resident confidentiality and uphold resident rights, dignity, and respect.
Attend facility meetings, staff meetings, and required in-services.
Follow all facility policies related to safety, infection prevention, HIPAA, and regulatory compliance.
Support Elderwood's Mission, Vision, and Values.
Perform other duties as assigned.
Qualifications & Experience
High school diploma or equivalent preferred.
Previous clerical, administrative, healthcare, or inventory management experience preferred.
Familiarity with medical terminology and electronic medical records (EMR) preferred.
Experience with PointClickCare or similar electronic medical record systems preferred.
Previous purchasing, inventory management, or Durable Medical Equipment (DME) experience preferred.
Proficiency with computers, Microsoft Office applications, and basic typing skills.
Valid, current driver's license may be required if assigned transportation or off-site supply pickup responsibilities.
Skills & Competencies
Strong organizational skills and attention to detail.
Ability to manage multiple priorities, meet deadlines, and maintain accurate records.
Excellent verbal and written communication skills.
Friendly, helpful, and service-oriented interpersonal skills.
Ability to work independently while also contributing effectively as part of a team.
Strong problem-solving skills and sound judgment.
Ability to maintain confidentiality when handling sensitive resident and facility information.
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