Accounts Payable Clerk

$18.00 - $23.00 / hour (Earn More with More Experience)

Join Our Corporate Team! Accounts Payable Clerk – Elderwood Administrative Services | Buffalo, NY

Are you a detail-oriented professional who thrives in a fast-paced environment? Elderwood Administrative Services is seeking a full-time Accounts Payable Clerk to join our corporate office in Buffalo, NY. This is an excellent opportunity for someone looking to grow their career in accounting within a mission-driven healthcare organization.

Position Overview:

As an Accounts Payable Clerk, you will play a key role in supporting our long-term care facilities by ensuring accurate and timely processing of invoices and payments. You will be responsible for maintaining organized records, resolving vendor inquiries, and upholding the integrity of our financial operations.

Key Responsibilities:

• Match vendor invoices to purchase orders, requisitions, and packing slips to verify pricing and receipt of goods

• Accurately allocate general ledger accounts and prepare invoices for data entry

• Input invoices into the AP system, select for payment, print checks and reports, and manage mailing and filing

• Communicate with vendors, facility staff, and the Purchasing Director to resolve billing issues

• Maintain accurate records and organized files for assigned facilities

• Monitor AP system for irregularities and report issues to the AP Supervisor

• Support our core mission through dependable, confidential, and customer-first service

What You Bring to the Table:

• Strong organizational skills and exceptional attention to detail

• Ability to meet deadlines, multitask, and prioritize efficiently

• High level of discretion when handling sensitive information

• Excellent verbal and written communication skills

• Strong interpersonal skills and a team-oriented mindset

• Proficiency in Microsoft Office; ERP systems like Great Plains a plus

• High school diploma or equivalent required; Associate’s degree in accounting or business preferred

• Prior accounts payable experience strongly preferred

Why Join Elderwood?

• Be part of a company that lives its mission: People caring for people

• Gain valuable experience in healthcare financial operations

• Work in a supportive corporate environment with opportunities for professional growth

• Enjoy a predictable full-time schedule, Monday through Friday

• Receive competitive pay and benefits

• Convenient location at 500 Seneca Street, Buffalo, NY

Are you looking for a new start? A great opportunity awaits with Elderwood!

401K Retirement Plan with Company Match, Free On-Site Parking, Friendly and supportive staff, Generous PTO & holiday package, Life Insurance, Medical, Dental, and Vision insurance

Accounts Payable Clerk:

• Match invoices with purchase invoices, requisitions, packing slips and receiving reports to verify that merchandise has been received and invoiced at the correct price.
• Prepare invoices for data entry by determining general ledger allocation and assigning accounts numbers and amount distribution.
• Input invoices into computer system. Select invoices for payment, print checks and required reports. Mail checks and file paid invoices.
• Communicate with vendors, Purchasing Director and facility personnel to resolve invoicing problems.
• Maintain all files for assigned facilities in an organized and efficient manner.
• Monitor computerized accounts payable system and report any problems or irregularities to the Accounts Payable Supervisor.
• Exhibits the highest level of customer service towards residents, staff and vendors.
• Utilizes electronic timekeeping system as directed.
• Arrives to work on time, regularly, and works as scheduled.
• Recognizes and follows the dress code of the facility including wearing name tag at all times.
• Follows policy and procedure regarding all electronic devices, computers, tablets, etc.
• Supports and abides by Elderwood’s Mission, Vision, and Values.
• Abides by Elderwood’s businesses code of conduct, compliance and HIPAA policies.
• Performs oter duties as assigned by supervisor, management staff or Administrator.

Accounts Payable Clerk:

• Associates degree in accounting, business management or related field preferred
• Familiarity with Great Plains (or other ERP) system preferred
• Previous AP experience a plus
• High School diploma or equivalent
• Demonstrated proficiency with computer usage and applications such as Microsoft Office
• Elderwood expects all current and new employees to be vaccinated against COVID-19. If hired, you will be required to provide proof of vaccination. Employees may request a medical or religious exemption from vaccination.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.