Human Resources /Business Office Coordinator

Pay: $23.00 - $29.90 / hour

Elderwood Village at St. Gregory Court is seeking a high quality Human Resource Professional to join our team as Human Resource/Business Office Coordinator (HRC). This position provides incredible insight and exposure to multiple HR functions, making this a valuable experience for those seeking a career ladder. 

The Human Resources Coordinator team member assists with general clerical duties, recruiting and on-boarding, training, payroll, maintaining employee files, participating in special projects and working closely with Corporate HR staff in supporting comprehensive HR services as required. This role also oversees the Business Office function for the facility, which includes resident trust transactions and accounts, petty cash, and private collections.

This is an onsite position located in Williamsville, NY.

 

401K Retirement Plan with Company Match, Free On-Site Parking, Friendly and supportive staff, Generous PTO & holiday package, Life Insurance, Medical, Dental, and Vision insurance

• Recruitment:
• Responsible for the timely sourcing, interviewing, & onboarding of candidates through the Applicant Tracking System.
• Maintaining an accurate and timely submission of the weekly open positions report.
• Participation in marketing the facility through recruitment events held at the facility as well various organizations and schools; i.e. open interviews & job fairs.
• Ensure internal posting process is properly managed within the facility, and for employees involved in facility-to-facility transfers.
• Promote company Employee Referral Program.
• Accurately track employee referral program and timely payout of referral bonuses.
• Onboarding and Training:
• Orient and complete new hire paperwork for all new staff members and ensure that employment regulatory requirements are met; to include but not limited to, reviewing benefit program eligibility, describing benefit plans, and confirmation of enrollment completion.
• Schedule new hires for General Orientation and deliver HR training component.

• Administrative
• Obtain all required regulatory documentation for all licensed & certified persons hired at the facility at time of hire, and annually thereafter; i.e. professional licenses and CPR and other Life Safety certifications. If not certified arrange for training.
• Obtain medical documentation required for Measles, Rubella and TST for applicable new hires. Coordinate new hire physicals.
• Ensure that all personnel actions are properly documented (location, address, rate of pay and status change, disciplinary actions and signature receipts).
• Maintain staff member personnel records in accordance with regulatory agency requirements and HR Policy & Procedure Manual.
• Administer 30 Day New Hire Surveys & Exit Interviews Complete wage verification forms for Social Service agencies, insurance and mortgage companies, etc.
• Order name badges, business cards and computer access as needed.
• Timely processing of employee termination and maintain staff roster in several databases.
• Coordinate uniform benefit allowance and fitting and acquiring of uniforms under the allowance program.

• Payroll and Benefit Administration
• Responsible for accurate and timely data entry of employee information and ongoing maintenance in ADP HRIS.
• Review all employee timecards in time & attendance system for accuracy and approvals.
• Run various reports out of ADP reporting
• Assist employees with benefit/payroll inquires.
• Upon termination of staff, distribute documentation relating to benefits such as Health Insurance, 401K, Life Insurance, and Dental Insurance.
• Helps coordinate all employee activities, as established by executive staff.
• Compile and track paperwork for staff members on leave of absence; maintain compliance with FMLA and other regulatory leaves; maintain communication with staff members on return to work expectations.

• Un-employment & Workers Compensation
• Ensure timely response to claims for unemployment insurance. Verify that all termination data is reported to payroll within one pay period of termination date.
• Represent the company in UI and WC hearings when necessary.
• Participate in facility Safety Committee.
• Compile and submit information for unemployment, Worker's Compensation and disability claims; maintain OSHA 300 log.

• Employee Relations:
• Ability to triage employee concerns and issues; knowing when to escalate to the Administrator and/or EAS HR.
• Ensure consistent application of policy & procedures to include corrective disciplinary actions.
• Drive facility recognition and retention programs; i.e. Employee of the Month, birthdays, anniversaries.

• Business Office:
• Manages the Accounts Receivable and Billing function for assigned facility working closely with the EAS Accounts Receivable team. 

 

 

• Bachelor's degree in Human Resource Administration or Business degree preferred; PHR Certification preferred
• Training or experience in human resources processes required
• Interpersonal skills in person and over the phone required
• Strong organizational, time management skills necessary
• Strong computer skills required
• Ability to handle personnel situations with tact, and in compliance with state and federal laws required
• Attention to detail and accuracy with numbers required
• Experience with accounts receivable preferred

 To learn more about our mission and this exciting opportunity, apply today!

 

 

• This position requires regular interaction with residents, coworkers, visitors, and/or supervisors. In order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.