Business Office Assistant

Posted Date 2 months ago(9/26/2023 6:43 AM)
Requisition ID
# of Openings
Area of Interest
Elderwood at Hamburg
Position Type
Regular Full-Time
Starting at $17.00 / Hour


Starting at $17.00 / Hour


Elderwood at Hamburg is seeking a full time Business Office Assistant to join our team. 


The ideal candidate will have experience in a healthcare business office related setting, with working knowledge of third party payers, census, private pay collections, and the Medicaid application process.


Business Office Assistant - Position Overview:

  • The Business Office Assistant supports the Business Office Coordinator and the daily operations of the business office by establishing and maintaining resident accounts, billing and collection of private pay accounts, and processing daily transactions such as petty cash and accounts receivable.
  • This individual also processes physician and pharmacy billing, assesses the status of Medicaid applications, answers phones and prepares and maintains departmental correspondence and reports.

This is a full time opportunity, Day Shift: 8:30am-4:30pm.


Elderwood at Hamburg is a 166 bed Skilled Nursing Facility (SNF) serving the geriatric population in Western New York - offering comprehensive, personalized orthopedic, cardiac, oncology and post-surgical rehab programs, including physical, occupational and speech therapy.

Join Our Team

Are you looking for a new start? A great opportunity awaits with Elderwood!


Business office Assistant:


  • Enters new admits – 1 day a week and does MCR/INS  log 1 day a week
  • Attends am report
  • Updates admission record with any contact changes
  • Prepares cut letters
  • Attends weekly rehab meeting
  • Manages RFMS , reviews resident banking statements , reconciles RFMS
  • Enters ancillary charges for month end
  • Completes Insurance Verification forms for Part B
  • Filing , scanning
  • Runs reoccurring transaction report before room and board statements and before end of month and applies tax receipt assessment on any accounts that have been missed
  • Facility banking
  • Replenishes resident cash box and petty cash box
  • Meets with residents/ families for short term admission paperwork
  • Counts cash boxes weekly with Business office Coordinator
  • Opens and sorts Business office Mail
  • Supports the Business office Coordinator with special projects and overflow
  • Scans room and board checks and resident trust checks


Business Office Assistant:

  • Minimum of one year previous Accounts Receivable experience required.
  • Working knowledge of Medicare A and B, Medicaid and third party insurance required.
  • High school diploma with business training, including typing and book keeping. Proficient in Excel is a plus.
  • Experience in a Long Term Care setting highly preferred

EOE Statement

WE ARE AN EQUAL OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.


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